Ensuring Data Security in Workday Migration: Managing Employee PII

Abstract

Organizations achieve substantial advantages through Workday cloud migration because it provides scalable solutions and automated processes and improved operational efficiency for Human Capital Management (HCM). The transition to cloudbased systems creates essential data security risks which specifically target employees Personally Identifiable Information (PII). The protection of employee PII data becomes crucial because it contains sensitive data such as personal identifiers, banking details and employment records which would lead to severe legal, financial and reputational damage if compromised. This paper investigates the diverse security threats that occur during Workday migration while identifying necessary steps to protect employee PII throughout its entire lifecycle. The paper stresses the need to follow global regulatory frameworks including GDPR, HIPAA, and CCPA. A structured data protection strategy uses encryption technologies alongside role-based access controls, secure data pipelines, vulnerability assessments and zero-trust architecture principles to protect data. The approach combines technical controls with governance frameworks to reduce migration-related risks while building a data privacy culture which strengthens employee and stakeholder trust.